Ten Promising Features of a Good School Management Software

The problem of maintaining records manually, by making use of a pen and paper, has long plagued us. With technology coming to our rescue, the heaping stacks of files have now been substituted with database systems that help save a lot of time. All necessary data can now be accessed from a single interface. Automation has helped minimize manual intervention, thus reducing overhead costs and ensuring high levels of accuracy.

Schools are no exception to this problem of data management. Going back in time, schools made use of conventional methods to maintain several academic and departmental records. Most schools would crumble under the pressure of this exhausting task, and in turn, failed miserably to meet their set targets on time. Very little was being done towards improving infrastructure facilities, bettering parent-teacher ties, and regularizing academic activities.

Parents had little or no information about their child’s academic progress, leaving aside the brief interaction with teachers on the eve of a ‘Parent-Teacher’ meeting. Likewise, students would often lag in certain subjects because of the redundant methods of teaching, wherein the ‘Teacher-Student’ interaction was completely absent.

However, all of the above concerns can now be addressed effectively by making use of School Management Software. The software has been specifically designed to help streamline the paperless administration of schools. Information like student attendance, academic performance, and all relevant details about the school’s administration can now be kept in one place. Not only does it save time and reduce overhead costs, but it also helps avoid errors by minimizing manual intervention.

Necessitating the use of a School Management Software is the ease of managing multiple school activities that are critical to its performance.

The following features will help you understand the importance of a good school management system.

The top and best school management software contain the following features. These are as follows:

1. Bridging the Gap

   One problem that haunts most schools is the minimal interaction between teachers, students, and parents. In present times, most households are witness to working parents. With parents spending less time at home, children are left devoid of proper care and attention. Most children while away their time, sitting idle in front of the television set or playing video-games. This greatly affects their mental health and hampers their academic performance.
   School Management Software lets you make use of supporting technologies like mobile and web apps, to easily communicate with the student’s parents. This way parents can keep a check on their child’s academic performance, even from their workplace.

2. Maintaining Attendance Records

   Attendance is vitally important to a student’s academic performance. With thousands of students to a school, sticking to the age-old method of maintaining attendance on papers can be exhausting. Teachers as well as management staff, end up wasting a substantial chunk of their time maintaining attendance records, manually.
   However, with a School Management Software, you can easily create student-wise attendance reports, for the entire term. The system helps pinpoint students who are often absent and fall short in terms of the required attendance number. This helps inculcate a sense of discipline among students.
   Furthermore, the software also notifies the parents about their child’s attendance, via SMS. Attendance records can also be accessed over the mobile or web app, extended by the software.

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3. Managing Assignments

   Missing a day or two at school, due to health issues or other engagements, won’t hurt much, now. Students can stay up-to-date with class notes, assignments and projects through the school app, provided by the software. Saved from the hassle of writing endlessly in their note-books, the software is a blessing in disguise for students.
   Moreover, you can customize the system as per your preference. This helps a great deal in highlighting important notes and prioritizing assignments, by making use of different colors.

4. Time-Table Management

   Most schools are witness to irregular class schedules that leads to chaos amongst teachers and students. Many-a-times, makeshift lectures are arranged at the last moment to somehow complete the course on time. This failure on part of the school management affects a child’s academic performance.
   With an efficient management system in place, you can easily frame a time-table that falls in line with the interests of the students. Parents and students can be notified about the class schedule for the subsequent day over the school application. Any last-minute change in time-table can also be updated over the application. This helps students pack their bags accordingly.

5. Managing Exams and Report Generation

   Yet another feature that adds a lot to the credibility of this software is its ability to assist in conducting examinations. Be it a multiple-choice examination structure or the contemporary essay-type format, the system accommodates as per your requirement. It also extends the added benefit of calculating subject-wise scores and assigning grades, accordingly.
   Most importantly, the system allows parents to gain access to their child’s result, over the mobile or web application.

6. Easing the Admission Process

   Each year, schools witness utter chaos during the admission season with thousands of admission forms to process. Most schools still stick to the age-old pen and paper method to scrutinize documents and maintain admission records. This unnecessarily complicates the task of admitting new students and consumes a lot of time.
   However, with a School Management Software in place, you can automate the entire process and lessen the burden on your managerial staff. This helps process student data quickly and ensures accuracy and reliability in terms of information stored. Not only does it help you save time, but also helps avoid unnecessary overhead expenses.

7. Hassle-free Fee Payment

   Gone are those days when parents would stand in a queue, waiting for their turn, to pay the requisite fee amount. Making things simple, the software offers a platform, wherein, payments can be made online. This helps avoid the problem of late fee payment. Moreover, the system also sends fee alerts to parents on their registered mobile number, from time-to-time.

8. Payment Gateway

   A software, with an integrated Payment Gateway option, is always an added advantage. The payment gateway should adhere to the highest security standards to ensure secure transactions at all times. With a payment gateway in place, parents can pay the requisite fee amount online, by using a Debit/Credit Card, Net Banking, etc.

9. Prioritizing Student Safety

   Schools generally have their fleet of buses to render pick-up and drop services to the students. Ensuring student safety at all times is your utmost concern.
   With a School Management Software in place, the parents, as well as the school management, can keep a tab upon the movement of buses, their route, odometer, etc., over the system supported school application. The software also notifies about the timely maintenance of school vehicles, to avoid any undue wear and tear.

10. E-Wallet for Students

    Certain software comes with an E-wallet feature that allows parents to add a certain amount of money to the wallet. More of a contingency reserve, it is particularly useful in times of unforeseen events, when a student might need money on an urgent note. In case of any transaction made using the e-wallet, the system sends an automated
    message to the parents, notifying them of the amount spent. This helps keep a check on the child’s spending habits.

11. Better Staff Management

    The biggest asset to a school is its workforce. The school management should leave no stone unturned to ensure greater employee satisfaction. For example, the more motivated your teachers are, the higher will be their commitment level. This will eventually benefit the students in terms of better teaching standards set by the teachers.
    The management software is specifically designed to fluidly manage staff attendance records, leave records, compute salary and compensation, etc. Furthermore, it enables the management to pay staff salaries on time, within the system.

12. Inventory Management

    A school has a large number of assets such as hostels, libraries, transport services, etc. A lot of time and effort goes into managing these assets efficiently. A School Managefment Software greatly helps in reducing the time and effort that goes into managing inventory, efficiently. It has distinct modules for inventory management that help manage hostels, libraries, school buses, etc., simultaneously. Furthermore, the software regularly notifies the management about the availability of stock and helps create purchase order requests.

Conclusion

In the present day scenario, it is important that you have a School Management Software in place to add a definite shape to your school activities. Not only does it help automate the functions critical to your school, but also helps bridge the communication gap between the parents and the school management. The ultimate benefit of this entire exercise gets passed on to the students, who eventually bag more attention, from teachers and parents alike.